Personnel Records
Personnel records maintain comprehensive information on all Simpl Care Services LLC employees from application to termination.
Required Personnel Documentation
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Employee Files: Complete records including applications, background checks, offer letters, signed contracts, and job descriptions. Training and Certification Records: Documentation of all completed trainings, in ‑ service training logs, performance evaluations, and ongoing professional development activities. Performance Evaluations: Annual and periodic performance assessments, disciplinary actions, and commendations. Benefits and Payroll Documents: Records of employee compensation, benefits enrollment, promotions, and related HR correspondence.
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Procedural Guidelines for Personnel Records:
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Secure Digital Creation:
– All personnel records are maintained electronically in the HR system with restricted access and encryption. 2. Continuous Updates: – Regularly update personnel records with new training data, performance review results, and any changes in employment status. 3. Quality Checks: – HR personnel conduct annual audits of personnel files to ensure that all required documents are complete and current. 4. Retention Policies: – Personnel records are retained for the duration of employment plus a minimum of seven years after termination. 5. Secure Destruction:
– Once the retention period expires, records are securely destroyed using methods compliant with state and federal regulations.
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