SAMPLE POLICY WORK

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Reporting to Executive Leadership: – Generate periodic reports summarizing incident trends, corrective actions taken, and recommendations for further improvements.

5. IT and Records Management Teams • Data Integrity: –

Ensure that all incident reports, investigation logs, and corrective action documentation are securely stored in the centralized digital record system.

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System Support: – Maintain and update the Incident Management System to guarantee accessibility and ease of use for all staff. • Automated Alerts: – Configure the system to generate alerts for overdue incident reports or pending follow-up actions.

6. External Regulatory Liaison •

Communication with External Agencies: –

Designated by the Compliance Team, this individual communicates with external agencies (TennCare, Adult Protective Services, local law enforcement) regarding incidents as required by law.

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Documentation Sharing: –

Ensure that all external incident reports, investigation findings, and corrective action plans are provided to regulatory bodies in a timely manner.

h. Communication and Documentation Standards

Clear communication and meticulous documentation are essential components of the incident reporting process:

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Standardized Forms and Protocols: –

The Incident Report Form, Direct Observation Logs, and Investigation Report Templates are standardized across the organization to ensure uniformity.

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Timeliness: –

Every incident report must be submitted within the prescribed timelines (immediately for severe incidents and within 24 hours for moderate cases).

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Digital Record-Keeping: –

All incident reports and supporting documents are maintained in the Secure Electronic Incident Management System (SEIMS) with robust version control and backup procedures.

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Confidentiality: