SAMPLE POLICY WORK

Deadline / Frequency

Verification Method

Task

Responsible Party

Embed core statements in all new employee materials

Human Resources / Policy Coordinator

Ongoing (during onboarding)

Review of new hire documentation

Conduct annual training sessions on core principles Disseminate communication materials on values Monitor performance metrics related to values Update and review policy documents for relevancy Solicit stakeholder and team feedback

Training Department & Department Heads

Annually

Training attendance logs, feedback surveys Internal newsletter, digital bulletins Performance evaluation reports

Communications Department

Quarterly

Compliance / Quality Assurance Teams

Quarterly/Annually

Executive Leadership & Policy Coordinator

Annually or as needed

Document version control audit

Department Heads/Compliance Teams

Ongoing

Feedback reports and review meetings

g. Communication and Documentation Standards Ensuring that our Mission, Vision, and Values are consistently communicated and documented across all operational platforms is vital for maintain transparency and accountability. The following standards are mandated:

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Standardized Communication: All external and internal communications must refer to the Mission, Vision, and Values as defined in this document. This includes emails, newsletters, printed materials, and digital platforms. Documentation Maintenance: All updates, modifications, and reviews must be documented and stored in a centralized digital repository. This ensures traceability, regulatory compliance, and historical accuracy. Internal Reporting: Departments must include regular reports on adherence to these principles in their performance reviews and quality assurance assessments. Such reports aid in identifying best practices and underlying challenges.

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