SAMPLE POLICY WORK

Step-by-Step Supervisory Procedures 1. Scheduling and Preparation: –

A supervisor, upon receiving a new hire or at the start of each evaluation period, schedules an individual supervision session. – A supervision checklist and goal tracking form are prepared based on job descriptions and performance standards. 2. Conducting the Supervision Session: – The supervisor reviews the employee’s recent performance metrics, client feedback, and any notable incidents documented in daily logs. – Both positive achievements and problem areas are discussed, with emphasis on constructive feedback and actionable improvement steps. – The employee is encouraged to share success stories, challenges, and personal insights on how to improve their performance. 3. Documenting Feedback and Action Plan: – The supervisor completes a supervision report, noting the discussion points and establishing a follow-up action plan with specific milestones and review dates. – The report is digitally signed by both the supervisor and the employee as a record of the session. 4. Follow-Up and Re-Evaluation: – The supervisor monitors the implementation of the action plan over the designated period. – During subsequent sessions, progress against set goals is reviewed and adjustments are made as needed. – Continuous feedback from peers and clients is integrated into the re ‑ evaluation process. Best Practices for Performance Evaluations • Consistency: Use standardized forms and checklists to reduce variability and ensure that every evaluation is conducted fairly. • Timeliness: Schedule regular evaluations prior to performance issues escalating and provide immediate feedback when concerns arise. • Transparency: Involve employees in the evaluation process through self ‑ assessments and encourage open dialogue regarding strengths and areas for improvement. • Integrated Feedback: Utilize data from client feedback, incident reports, and cross ‑ departmental reviews to provide a well-rounded evaluation. • Development Focus: Emphasize professional development, career growth, and targeted training within evaluation discussions to help employees achieve their full potential.