SAMPLE POLICY WORK

Quality Assurance and Compliance Teams

• Conduct regular audits of emergency preparedness drills and documented responses. • Review incident reports related to emergencies and recommend corrective actions. • Periodically update emergency preparedness policies to reflect regulatory updates and best practices. • Liaise with external auditors and regulatory agencies during emergency preparedness evaluations.

Pharmacy and Inventory Staff (as applicable)

• Ensure that medications required during emergencies (e.g., epinephrine or other critical drugs) are readily available and stored securely. • Perform routine checks of emergency stockpiles and ensure that all medications are within expiry dates.

g. Procedural Guidance and Implementation Checklist

To facilitate uniform implementation of our emergency preparedness protocols, a detailed procedural guidance and checklist are followed by all facilities:

Emergency Preparedness Implementation Checklist

Verification Method

Task

Responsible Party

Frequency

Verify that all emergency routes are clearly marked and unobstructed Conduct a full fire drill, including evacuation, roll call, and supervisor follow-up Test and confirm the functionality of emergency communication systems (PA system, radios, digital alerts) Confirm updated contact information for internal emergency contacts and external agencies Conduct reminder training sessions for new emergency protocols

Facility Manager / Safety Officer

Monthly

On-site inspections and audits

Fire Warden / Direct Supervisors

Quarterly

Drill reports and post-drill feedback

IT and Security Teams

Weekly (systems check)

System logs and testing reports

Administrative Personnel

Quarterly

Updated contact directories and version control logs Training records and participant assessments

Training Department / Emergency Preparedness Team

Semi- annually

Update inventory and

Pharmacy /

Daily and

Inventory reports