SAMPLE POLICY WORK

emergencies affecting the agency’s operations are covered, including natural disasters (fire, tornado, flood), medical emergencies, and security threats.

b. Emergency Plans for Various Scenarios Our emergency plans are tailored to address a full range of potential emergencies. Specific procedures are developed for each scenario to ensure that every client and staff member remains protected.

Natural Disasters

Fire: • Purpose: Ensuring rapid evacuation, minimizing exposure to smoke and flames, and safeguarding critical records and infrastructure. • Procedures: – Immediate activation of the fire alarm system upon detection. – Clear designated primary and secondary evacuation routes. For example, in facility settings, floor-specific stairways and adjacent safe zones are identified on large evacuation maps. – Each building has marked exit signs that are clearly visible and illuminated. – Clients with disabilities receive additional assistance with designated assembly points that are outdoors or in well-ventilated areas. – Fire drills are conducted quarterly. – A fire warden is assigned in every building whose role is to oversee evacuations, assist individuals with disabilities, and liaise with emergency services. – The emergency action plan includes guidelines for shutting down critical utilities (gas, electric) if time permits. Tornado: • Purpose: To protect all personnel from high winds, flying debris, and potential structural collapse by moving them to the safest available location. • Procedures: – Upon tornado warning notification from weather alerts or governmental agencies, the alarm is activated and a “Tornado Watch” is announced over the public address system. – Primary evacuations direct everyone to an identified “safe room” inside the building— a windowless, low-lying area, preferably on the lowest floor. – Secondary routes are prepared for those unable to access the designated safe areas; these may include interior hallways or specially reinforced rooms. – Staff are trained to help individuals with limited mobility and other disabilities promptly move to secure areas. – Tornado drills are performed semi-annually, and real-time updates are provided via our internal emergency notification system integrated with local weather services. Purpose: To minimize risk from rising water levels and structural damage by pre- emptively evacuating vulnerable areas and securing essential operational equipment. • Procedures: – Flood warnings trigger immediate activation of the emergency response protocol. Flood: •