SAMPLE POLICY WORK

Procedural Guidelines:

Secure Storage:

– Medications must be stored in locked cabinets and refrigerators that are accessible only to authorized personnel. – Use temperature-controlled storage compartments for medications that require refrigeration. Temperature logs must be maintained and reviewed daily to ensure consistent conditions.

Inventory Management:

– A regular inventory check is to be performed weekly using standardized inventory forms. – Any discrepancies or missing items must be immediately reported to the Pharmacy Coordinator. – All medication orders and refills must be submitted through the approved electronic system, with confirmation receipts stored in the inventory log.

Disposal of Medications:

– Expired or unused medications are to be disposed of following state and federal regulations, including the use of secure disposal bins and licensed medical waste disposal services. – Maintain a disposal log that documents the drug name, quantity, date of disposal, and disposal method. – In cases of recall or special disposal instructions, the Pharmacy Coordinator will provide updated guidelines and training.

C. Medication Documentation and Reconciliation

Policy Statement: Accurate and timely documentation is critical for ensuring medication safety and maintaining regulatory compliance. All medication administration, changes, and reconciliation activities must be comprehensively documented to promote transparency and enable prompt identification of any discrepancies.

Procedural Guidelines:

1. Medication Administration Records (MARs):

– Each medication administration must be promptly documented in the client’s MAR, recording the drug name, dose, route, time, and initials of the administrator. – Any deviations or missed doses must be clearly noted and explained, with follow-up actions documented. 2. Medication Reconciliation: