SAMPLE POLICY WORK

– Ensure that any emergency dental services (e.g., for acute pain or injury) are provided promptly, with appropriate communications to a designated family contact. 4. Service Conclusion and Follow-Up: – When dental treatment is complete or if a transition is needed (e.g., from routine care to specialized procedures), document the final outcome. – Review the dental care plan in periodic evaluations for any adjustments related to oral health. – Archive all dental records securely in the central record system with full compliance and audit trails.

Staff Training Requirements:

• Dental professionals and support staff must complete specialized training programs on treating clients with disabilities, including techniques to manage anxiety and communication challenges. • Continuous education is required to stay current with advancements in dental technologies and treatment modalities. • In-service training sessions are scheduled quarterly, with refresher courses when significant procedural changes occur.

Documentation Requirements:

• Dental records, consent and pre-authorization forms, and treatment logs are maintained in a secure electronic archive. • Digital imaging records and tele-dentistry consultations are also stored as required by HIPAA and regulatory mandates. • Regular audit logs ensure the integrity and completeness of all documentation.

Emergency Protocols:

• In the event of a dental emergency during a session, the dental team activates the emergency intervention protocol. • Immediate measures, including pain management and stabilization, are conducted, along with prompt communication with the client’s primary care coordinator. • Document the emergency in a detailed incident report and follow up with an evaluation meeting with the dental team. c. Staff Training and Competency Requirements To support the successful implementation of all services, every staff member must be adequately trained in the specific procedures and protocols associated with their roles. The Training Program is designed to ensure that staff are well-versed in both the technical and interpersonal aspects of service delivery.