SAMPLE POLICY WORK

Service Initiation:

– Upon enrollment, ensure that the client’s personalized plan is communicated to the facility’s direct support team. – Clients are introduced to the day facility’s routine schedule, including start times, breaks, and special event timings. – Setup individual data profiles that record attendance, activity participation, and initial baseline competencies. 3. Ongoing Service Delivery: – Daily activities are carried out by trained staff as per the schedule. These include group-based sessions as well as individualized therapeutic interventions. – Maintain detailed attendance logs, session summaries, and progress reports. – Hold weekly team meetings to review progress, adjust sessions based on client performance, and document any deviations from planned activities. – Coordinate with therapists and vocational specialists to ensure integrative programming that spans skill development, therapy, and recreational activities.

Concluding Day Support Services:

– When a client meets set milestones or is ready to transition (e.g., to supported employment or independent living), a transitional planning session is organized. – A final comprehensive progress report is compiled and shared with the care coordinator and family, documenting achievements and recommending next steps. – Archive all logs, attendance records, and progress notes in the electronic records system with complete version control.

Staff Training Requirements:

• Staff at day support facilities must undergo formal training in group management, educational programming, and crisis intervention. • Annual training updates are required along with periodic refreshers and specialized training modules in vocational and therapeutic methods.

Documentation Requirements:

• All session logs, attendance records, progress reports, and team meeting minutes must be maintained electronically. • Standardized forms and digital checklists ensure that no required data fields are omitted. • Regular audits confirm that records align with regulatory and financial guidelines stipulated by TennCare.